QuickBooks Online Bill Pay Service: The Easiest Way to Pay Your Vendors and Contractors

Running a business involves a lot of moving parts, and one of the most important is managing your accounts payable. Making sure you pay your vendors and contractors on time is crucial for maintaining good relationships and keeping your business running smoothly. But juggling all those bills and payments can be a real headache. That’s why more and more small businesses are turning to QuickBooks Online Bill Pay Service.

What is QuickBooks Bill Pay?

QuickBooks Bill Pay is an add-on service for QuickBooks Online that allows you to easily pay your bills online directly from QuickBooks. With Bill Pay, you can

• Schedule one-time and recurring payments to vendors
• Pay bills by check, debit card, or ACH/eCheck
• Import bills directly from vendor invoices
• Auto-match bank transactions to bills in QuickBooks
• Get reminders when bills are due
• Give access to others to view, enter or pay bills

Bill Pay integrates directly with your QuickBooks Online account, keeping all your billing and payment activity organized in one place There’s no need for your vendors or contractors to sign up or do anything extra on their end.

How QuickBooks Bill Pay Works

Getting set up with QuickBooks Bill Pay is quick and easy:

1. Sign up for QuickBooks Online – You’ll need an active QuickBooks Online subscription to use Bill Pay. QuickBooks Online starts at just $35/month.

2. Choose a Bill Pay plan – Select Basic, Premium or Elite depending on your payment volume. Prices range from free to $90/month

3. Connect bank accounts – Connect the bank accounts you want to use for paying bills.

4. Import vendors – Your existing vendor list imports automatically.

5. Schedule payments – Enter bill details like amount and due date, then schedule one-time or recurring payments.

Payments are deducted from your connected bank account on the scheduled date and either sent electronically via ACH or by mailed check.

It’s that easy! In just a few clicks you can get all your bills scheduled for payment.

Benefits of Using QuickBooks Bill Pay

Switching to QuickBooks Bill Pay offers many advantages over traditional bill payment methods:

Streamlined Workflow

• Import bills from invoices – No more manually entering bills from stacks of paper invoices. Just forward the invoice email into QuickBooks and the bill details are imported.

• Auto-match transactions – As you pay bills from connected accounts, QuickBooks automatically matches them up with the corresponding bills in your books.

• Schedule ahead – Quit scrambling to get bills paid on time. Just schedule the payments in advance so they go out automatically.

Organized Finances

• One place for bills – With all bills and payments in QuickBooks, you have complete visibility into payables.

• Cash flow insights – Reporting provides metrics like upcoming bills and payments to help you manage cash flow.

• Easy tax prep – Details on every vendor payment are retained for simpler 1099 reporting and tax prep.

Flexible Payment Options

• Check, debit or ACH – Pay bills electronically by ACH/eCheck or have QuickBooks print and mail paper checks.

• Recurring bills – Schedule repeating payments for bills like rent, loan payments, subscriptions, etc.

• On-demand payments – Pay one-time bills as needed or schedule payments in advance.

Team Workflows

• Shared access – Give staff access to view, enter and pay bills based on their role.

• Approval routing – Require supervisor approval on bills over a certain amount or from certain vendors.

• Audit trail – Review who entered, approved and paid each bill for transparency.

How Much Does QuickBooks Bill Pay Cost?

QuickBooks Bill Pay offers several plan levels to meet different business needs:

• Basic – Free with 5 monthly ACH payments included

• Premium – $15/month with 40 ACH payments

• Elite – $90/month for unlimited ACH payments

The Basic plan is a great starter option if you have just a handful of monthly bills. Premium offers more payment flexibility for under $20/month, while Elite is ideal for high payment volumes.

There are also fees for extra payments above your plan allotment and for printed check payments. But Overall QuickBooks Bill Pay provides an affordable solution compared to the time savings and organizational benefits.

Is QuickBooks Bill Pay Right for Your Business?

Switching to online bill payment through QuickBooks Online Bill Pay can make a big difference for busy small business owners and bookkeepers:

✔️ Saves time paying and tracking bills

✔️ Reduces late fees with scheduled payments

✔️ Creates transparency into cash flow

✔️ Optimizes workflows with automation

✔️ Works from anywhere with online access

If you’re still paying bills the old-fashioned way with paper checks and spreadsheets, QuickBooks Bill Pay is a modern solution to simplify the process. The time savings from automated workflows and organized finances quickly adds up.

Many businesses find bill payment is one of the most immediate and impactful ways to benefit from moving financial tasks into QuickBooks Online. So if you’re looking to streamline bill pay and get better control over your accounts payable, give QuickBooks Bill Pay a try!

Ready to Get Started?

Signing up for QuickBooks Bill Pay is fast and easy:

1. Create your QuickBooks Online account

2. Select a Bill Pay plan

3. Connect bank accounts

4. Import vendors

5. Schedule first payment

You can be up and running with online bill payment through QuickBooks in just a few minutes! The QuickBooks Bill Pay team is also available by phone and chat to help you get set up and answer any questions.

Take control of your accounts payable and simplify bill pay the easy way with QuickBooks Bill Pay. Sign up now to start streamlining bill payment for your business!