Dealing with violations and penalties from the Mine Safety and Health Administration (MSHA) is a frustrating and costly part of doing business for mining companies. However, MSHA does provide a convenient online payment option to quickly settle your outstanding fines This article will walk through the entire process of paying MSHA civil penalties online, from receiving your assessment to submitting payment on Paygov.
An Overview of MSHA Penalties
First let’s do a quick refresher on MSHA penalties. The Mine Safety and Health Administration is the governmental agency responsible for enforcing safety regulations and investigating violations at mining sites across the US.
When an MSHA inspector finds a company in violation during a mine inspection they will issue a citation. Each citation includes a proposed monetary penalty based on factors like negligence severity, and history. Penalties for a single violation can range from a few hundred to tens of thousands of dollars.
After citations are issued, MSHA sends an Official Proposed Assessment and Statement of Account listing all outstanding penalties owed. Companies have 30 days to either pay the proposed amount or contest violations through the Federal Mine Safety and Health Review Commission.
Now that you understand the basics of MSHA penalties, let’s look at how to easily pay them online.
Access Your MSHA Penalty Case File
The first step is accessing your MSHA case file to view penalty details. You can obtain your case file by:
- Contacting the MSHA Office of Assessments at 202-693-9700
- Submitting a Data Request on the MSHA website
- Checking penalty letters sent to your mine
Your case file will include things like violation citations, narrative findings, and assessed penalty amounts. Make sure to have this handy for the next step.
Navigate to Pay.gov and Select the MSHA Form
To pay online, you’ll submit payment through Pay.gov – the Department of Treasury’s secure payment processor. Go to Pay.gov and search for “MSHA” or “Mine Safety and Health Administration”.
Select the form titled “MSHA Civil Penalty Payment”. This will open the online payment form for submitting payment on your MSHA penalties.
Enter Your MSHA Case Information
The payment form will ask for some basic details on the penalties you want to settle. You’ll need to enter:
- Case Number – Located on your penalty assessment documents
- Adjudication Number – Found on assessment letters/notices
- Total Amount Owed – The proposed penalty total for the case
These details link your payment to your specific MSHA case and violations. Make sure all the information entered matches your documentation exactly.
Choose Your Payment Method
Pay.gov offers several options for payment including:
- Debit/Credit Card
- Electronic Bank Transfer (ACH)
- Check
- Wire
For fastest processing, we recommend using a credit/debit card or bank account linked to Pay.gov. Have your payment information ready before moving to the next section.
Verify Your Details and Submit Payment
Carefully review all the payment details entered to ensure accuracy. Also confirm the total amount matches what MSHA has assessed before submitting. Once verified, enter your electronic signature and click “Submit Payment” to finalize.
Keep Your Payment Confirmation
After successfully submitting your payment, Pay.gov will provide a confirmation page and receipt ID number. Be sure to save a copy of the confirmation for your records in case you need to reference it later.
And that’s it! With Pay.gov you can easily settle your outstanding MSHA fines from anywhere with an internet connection.
Tips for Smooth Online MSHA Payments
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Gather case files, letters, and assessments before starting payment
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Triple check that all information entered is accurate
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Save payment confirmation/receipt to your files
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Contact Pay.gov or MSHA for help with any payment issues
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Sign up for email reminders to avoid late fees
What Happens After Payment?
Once received by Pay.gov, your payment will usually process within 1-2 business days before being disbursed to MSHA. The paid penalties will show as settled on your MSHA account.
You can also contact the MSHA Office of Assessments to confirm receipt. Any remaining unpaid penalties will continue to accrue daily interest until satisfied.
Avoid Problems By Paying MSHA Penalties on Time
Dealing with MSHA violations is frustrating enough without accruing extra fines from late payments. Thankfully, Pay.gov makes is easy to securely pay your penalties online in just minutes. No more mailing checks or waiting on hold!
We highly recommend settling your MSHA debts promptly through Pay.gov to avoid headaches. And be sure to maintain a safe working environment to prevent violations in the first place. Let us know in the comments if you have any other tips for smoothly paying MSHA penalties and fines.
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What factors determine a violation of MSHA?
the operator’s good faith in trying to correct the violation promptly. These factors are determined from the inspector’s findings, MSHA records, and information supplied by the operator. A sixth factor, the effect of the penalty on the operator’s ability to stay in business, is considered when an operator submits information in that regard.